On-Campus Housing
Loading...
Sign In Sign Out
18 and Under 19 and Over Families Conferences Account
Loading...

Conference Policies

Early Arrivals and Late Stays

  • Conference guests may not check in to on-campus housing until the conference/camp check-in date and time.
  • Because of a strict maintenance schedule, there are no accommodations available after the conference check-out date. All conference guests must leave their rooms and turn in their keys by their assigned camp check-out time.
  • On-Campus Housing is not able to accommodate anyone who is not registered for and attending a conference or camp.

Security Measures

  • For safety purposes, the Helaman and Heritage Halls buildings are locked each night after 11:00 pm and are reopened the next morning at 8:00 am. For this reason, conference guests should keep their room key with them at all times.
  • Conference guests should never prop open an outside door or prevent room doors from locking.
  • Windows should not be forced open beyond the locking mechanisms. Locks and screens should not be tampered with.
  • The University is not liable for any damaged or missing items.
  • Conference guests will be held financially responsible for any damages to their room.
  • Conference guests should take an active role in ensuring their own safety and that of their property.

Keys

  • The outer doors at Helaman Halls can be opened by swiping a guest card and room doors are opened with a key.
    • Youth guest cards cannot open the outer doors at Helaman Halls.
  • The outer doors and apartment front doors at Heritage Halls can be opened by swiping a guest card and bedroom doors are opened with a key.
    • Youth guest cards cannot open the outer doors at Heritage Halls.
  • Conference guests who lose their key will be assessed a $30 key replacement charge.
    • This charge covers the cost of changing out the locks.
  • Conference guests who do not have their key at the time they check out, but find it later, will still be charged this fee as the locks are changed within a few hours of checking out.

Conference Guest Behavior

  • Conference guests should feel comfortable in their room and residence hall.
  • Excessive noise, disturbing the peace, and disruptive behavior are all inappropriate conduct.
  • Examples of disruptive behavior include pranks; snowball, water, pillow, paint ball or food fights, in-line skating, roller-skating, skateboarding, hoverboarding, and long boarding.
  • Here is the link where conference guests may see BYU University Police Policies.
  • Conference guests who persist in such inappropriate behavior might be asked to change rooms, transfer to another housing area, or leave on-campus housing. They may also be referred to the Honor Code office.
  • Conference guests may be requested to leave the university if their behavior could result in injury to themselves or others.

Dress and Grooming

  • The dress and grooming of both men and women should always be modest, neat, and clean, consistent with the dignity adherent to representing The Church of Jesus Christ of Latter-day Saints and any of its institutions of higher education. Modesty and cleanliness are important values that reflect personal dignity and integrity, through which students, staff, and faculty represent the principles and standards of the Church. Members of the BYU community commit themselves to observe the following standards, which reflect the direction of the Board of Trustees and the Church publication For the Strength of Youth.
  • The Dress and Grooming Standards are as follows:

    Men

    • A clean and well-cared-for appearance should be maintained.
    • Clothing is inappropriate when it is sleeveless, revealing, or form fitting.
    • Shorts must be knee-length or longer.
    • Hairstyles should be clean and neat, avoiding extreme styles or colors, and trimmed above the collar, leaving the ear uncovered.
    • Sideburns should not extend below the earlobe or onto the cheek.
    • If worn, moustaches should be neatly trimmed and may not extend beyond or below the corners of the mouth.
    • Men are expected to be clean-shaven; beards are not acceptable.
    • Earrings and other body piercings are not acceptable.
    • Shoes should be worn in all public campus areas.

    Women

    • A clean and well-cared-for appearance should be maintained.
    • Clothing is inappropriate when it is sleeveless, strapless, backless, or revealing, has slits above the knee, or is form fitting.
    • Dresses, skirts, and shorts must be knee-length or longer.
    • Hairstyles should be clean and neat, avoiding extremes in styles or colors.
    • Excessive ear piercings (more than one per ear) and all other body piercings are not acceptable.
    • Shoes should be worn in all public campus areas.
  • For more information, please refer to the Honor Code.

Community Areas

  • Community areas in the residence halls are for conference guests to enjoy.
  • Conference guests should clean up after themselves and leave the facility ready for others to use.
  • Conference guests who leave the community area damaged or dirty will be charged for any repairs or cleaning.
  • Furniture, including cushions and microwaves, should be left in the lounges.
  • Any items left behind will be turned over to BYU Lost and Found or sent to Deseret Industries.

Fire Safety Codes

  • Fire regulations prohibit more people occupying a room than there are beds.
  • The housing fee is for the bedspace only, not for the room.
  • On-Campus Housing reserves the right to maximize housing space by filling all available bedspaces in a room.
  • Fire regulations are designed to protect people and facilities.
  • Rooms will be checked periodically to make sure there are no hazards.
  • Any violators will be disciplined on the first offense, and could be asked to leave housing.
  • Those responsible for setting off false alarms or vandalizing fire equipment will be referred to the University Police and could be asked to leave the university.
  • The rooms at Helaman Halls are equipped with a sprinkler for the purpose of fire suppression.
  • The sprinkler is triggered when a heat sensitive chemical expands and breaks a glass tube in the sprinkler head. It will not activate from the presence of smoke alone. It could, however, activate if tampered with.
  • Do not hit, hang, or fasten items to any part of the sprinkler.
  • Conference guests could be held responsible for damage resulting from tampering or inappropriate use of the fire sprinkler suppression system.
  • The University is not responsible for any damages or losses which occur because a sprinkler is activated for any reason.
  • Smoke detectors should not be covered or blocked.
  • Conference guests should not remove the smoke detector or take the batteries out.
  • At Helaman Halls, if the smoke detector "chirps," call the front desk or on-call phone and a conference assistant will come and replace the batteries.
  • If the smoke detector is making a noise in Heritage Halls, maintenance should be called (801-422-4411).
  • Small appliances and space heaters are not allowed in the bedrooms, with the exception of personal refrigerators provided by the university.
  • Campus Accommodations recommends that UL approved irons and popcorn poppers be used in designated areas.
  • Conference guests who need to use extension cords should keep the number to a minimum, using only those in good condition. Frayed or worn cords are dangerous.
  • Incense, candles, or any open flames are not allowed in the residence halls. Conference guests should not store excess paper or other flammable products.
  • Conference guests should not prop doors open, and should keep exits and corridors clear. Residence Hall staff members automatically close any main access door that is propped open.

On-Campus Housing’s relationship with the Honor Code

  • Brigham Young University has instituted the Honor Code to create a learning environment consistent with the principles of the Church.
  • All conference guests staying in On-Campus Housing are expected to follow the Residential Living Standards as outlined in the Honor Code.

Visiting Hours

  • Visitors of the opposite sex are only permitted in certain areas during certain times as shown below.
  • Violations of these standards may be reported to the Honor Code Office, 4440 WSC, (801) 422-2847, or the On-Campus Housing Office, (801) 422-2611. Failure to follow these standards will result in dismissal from the program.
  • Conference guests should please review the Honor Code before their stay.
  • Visiting hours for Heritage and Helaman Halls are as follows:

    Helaman Halls

    • Visitors of the opposite sex are permitted in the lobbies but not in the bedroom area.
    • Lobby visiting hours begin after 8:00 am and extend until 12:00 midnight, Monday through Thursday and Saturday.
    • On Friday night, lobby visiting hours extend until 1:30 am.
    • Sunday hours are from noon until midnight.

    Heritage Halls

    • Visitors of the opposite sex are permitted in the lobbies of each building. Lobby visiting hours are from 8:00 am to 12:00 midnight daily, Sunday through Thursday, and extend until 1:30 am on Fridays.

Meals and Cougar Cash Cards

  • Conference guests whose camp or conference includes meals during their stay will be given a meal card when they check in.
  • Meal cards provide access to either the Commons or the Heritage Halls Central Building for designated meals which are printed on the card.
  • If the card is lost, conference guests may go to one of the area central buildings and get a replacement card. There will be a $2.00 fee due at that time.
  • The Cougar Cash Card acts as a debit account and is accepted at nearly all dining locations around campus.
  • Conference guests should check with their conference to verify the initial amount required to purchase a Cougar Cash Card.
  • Cougar Cash is only valid during the duration of the camp and any remaining balances will be forfeited.
  • If the card is lost, conference guests may go to one of the area central buildings and get a replacement card. There will be a $2.00 fee due at that time.

Pets

  • Pets and animals of any kind (including fish) are not allowed in the residence halls.
    • The only exception is special assistance animals for conference guests with disabilities.
  • Conference guests should contact the camp they are attending if they need to make accommodations to bring an animal.

Parking

  • Conference guests may park in the B or C lots next to their residence halls.
  • Women’s Conference and Education Week participants may also park in the Y lots by the Marriot Center or Indoor Practice Facility.

Special Requests

  • Conference guests should contact the office of the conference/camp they are attending for special requests or concerns. Their office will provide the BYU Campus Accommodations Office with the needed information.